📝 Raising a Purchase Requisition
From a need to an approved purchase order, and the thresholds along the way.
Thresholds
| Value (ETB) | Route | Approver |
|---|---|---|
| Up to 25,000 | Single quotation | Department head |
| 25,001 – 250,000 | Three quotations | Division head |
| 250,001 – 1,500,000 | Restricted tender | Finance Director |
| Above 1,500,000 | Open tender | Executive Director and Board |
Donor-funded procurement
Where a donor agreement sets a stricter threshold or requires prior no-objection, the donor's rule prevails. Record the donor's approval as a document in the grant's folder before the purchase order is confirmed.
Commitment control
An approved requisition encumbers the budget line immediately, so the budget report shows committed as well as actual spend. A budget line that would go over-committed blocks the approval rather than warning after the fact.
Last updated 2026-09-10 12:58:16.
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